Employees need an environment where they can work productively and collaboratively. That is why you invest in your workplace. And to get the most out of that investment, you want to make sure workspaces aren’t sitting empty or being used for storage. If a workspace isn’t being used optimally, it won’t be just an inconvenience for you and your employees – it could have a direct impact on the performance of your organization.
An optimized workplace should:
- Promote employee productivity and satisfaction
- Support collaborative and social office activities
- Reduce workplace costs
Ricoh Workplace Services helps your workplace reach these goals. We find ways to optimize your utilization of space, and use technology to your advantage while automating key workplace functions. With solutions tailored specifically for your workplace, Ricoh uncovers inefficiencies and maximizes productivity and budgets.
Promote employee productivity and satisfaction
Almost half the global information workforce today uses smartphones, and almost a quarter uses tablets. With the right system in place, these tools can give your workers instant, real-time awareness of the workspaces available to them. For example, if they need to hold a meeting in the videoconferencing room, they can find the answer right on their phone book it themselves —in seconds. This is just one way Ricoh can boost productivity with workplace innovation.
Support collaborative and social office activities
Having information at their fingertips doesn’t just let employees get more done. It also makes it easier for them to get together. Before you can brainstorm a new idea, reach a consensus, decide on a plan or simply make sure everyone is updated, you need to find and schedule a place for it to happen. If making arrangements is cumbersome and time consuming, your meeting may not happen at all. Make it easy and fast for people to get together, and you’ll really see what a team can do.
Reduce workplace costs
Annual costs for a meeting room in a large city can exceed $20,000 (USD). And yet, according to industry research, these workspaces are empty nearly 50% of the time. Knowing exactly when your meetings spaces are—and aren’t—being used helps you manage costs and make smarter decisions. Your workers will never book multiple spaces “just in case” one isn’t available. When projects are finished or people go on holiday, you won’t go on reserving meeting space for them anyway. With easy access to the right information, you can be as economical with your workplace as you are with your other budgets and practices.
Example of Ricoh Workplace Services
Ricoh Meeting Room Services
Ricoh Meeting Room Services is a highly integrated suite of services that maximizes meeting room occupancy rates—helping your staff work more productively and saving you money. First, we help you identify empty or underutilized meeting spaces. Then, we develop a customized optimization plan and introduce a wide range of innovative technologies from Condeco—everything from room-booking software to digital signage and even sensors that measure the occupancy of a given space. With tools like these, managing your meeting spaces is quick, easy and accurate.
1 Schadler, Ted, “2013 Mobile Workforce Adoption Trends,” Forrester Research, February 4, 2013.
2 DTZ Research Occupier Perspective, “Global Occupancy Costs — Offices 2013, Cost savings opportunities in weak markets”, January 2013
3 Johnson Controls, “All In A Days Work: A Global Perspective of Workplace Trends”, March 2012